Sales Invoice Creation thorough Jobs and resources.

Sales Invoice Process

Create Masters

Job Card

To create New Job, click on Financial ManagementàJob ( Click on New Button)

Job Card

Mandatory Fields on Job card

• ·         No.
• ·         Description
• ·         Bill-to Customer No. (Bill- to Name, Bill -to Address should flow from Customer Card)
• ·         Invoicing Type = FMB
• ·         Job Posting Group = REV-ON

Attach 16 Dimensions on Job Card

We attach 16 Dimensions on Job card so that they can flow on Sales Invoice.

To attach 16 Dimensions, click on Dimensions button available under Navigate section of Job header.

Job Card

Dimension Card

Create Job Tasks

If there are multiple sub contracts available under Main contract, we create multiple Job tasks (per one subcontract). In NTI case, we need to create only one Job task per job.

• To create Job task, click on Job Task Lines button under Home section

Job Task Create

Job Task Lines

Mandatory fields on Job Task Lines

• ·         Job Task No: = Job No
• ·         Description = Project Name

Create Resources

To Create New Resource, click on Resources à New Button

Resource Card

Mandatory Fields on Resource card

• ·         No: = Work type code
• ·         Name: = Work type Name
• ·         Type: = Person
• ·         Base Unit of Measure: = PH
• ·         Gen. Prod. Posting Group: = ( as per nature of resource)

Transactional Details

Create Job Journal Lines

For each line of invoice, we need to post separate Job Journal Line.

To create Job journal lines, click on Departments àJobs àTasks àJob Journals

Job Journal

Job Journal Lines

Mandatory Fields on Job Journal Line (Please arrange fields on below sequence for your convenience)

• ·            Line Type: = Contract
• ·         Posting Date: = Sales Invoice Date
• ·         Document No: = Auto Populate
• ·         Job No.: = Project Code
• ·         Job Task No.: = Project Code
• ·         Type: = Resource
• ·         No.: = Work type Code
• ·         Description: = Work Type Name
• ·         Description2: = (You can keep it blank)
• ·         Unit of Measure: = PH
• ·         Quantity: = (As per detail)
• ·         Unit Price: = (As per detail)
• ·         Line Amount: = Auto populate
• ·         Gen. Bus Posting Group: = Gen
• ·         Gen. Prod Posting Group: =  ( Auto populate from Resource card)
• ·         Sub Contract: = (should be unchecked)
• ·               Task type: = Main Task

   If there are 3 lines for a invoice, you need to create 3 lines in one go, select 3 lines and post them together.

      Create Sales Invoice through Job Planning Lines

        

          The lines which are posted from Job Journals will be stored in Job planning lines

          To open Job planning lines, click on Job à Job Task Lines

Jobs

       

     Select a Job task and click on Job Planning Lines

Job Planning Lines

     Click on OK.

Sales Invoice

      Note: Sales invoice is generated by above process, you can find generated sales invoice in list.

      16 Dimensions have been assigned on the invoice by Navision.