Sales Invoice Process
Create Masters
Job Card
To create New Job,
click on Financial ManagementàJob ( Click
on New Button)
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| Job Card |
Mandatory Fields on Job card
- · No.
- · Description
- · Bill-to Customer No. (Bill- to Name, Bill -to Address should flow from Customer Card)
- · Invoicing Type = FMB
- · Job Posting Group = REV-ON
Attach
16 Dimensions on Job Card
We attach 16 Dimensions on Job card so that
they can flow on Sales Invoice.
To attach 16 Dimensions, click on
Dimensions button available under Navigate section of Job header.
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| Job Card |
 |
| Dimension Card |
Create Job Tasks
If there are multiple sub contracts
available under Main contract, we create multiple Job tasks (per one
subcontract). In NTI case, we need to create only one Job task per job.
- To create Job task, click on Job Task Lines button under Home section
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| Job Task Create |
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| Job Task Lines |
Mandatory fields on Job Task Lines
- · Job Task No: = Job No
- · Description = Project Name
Create Resources
To Create New Resource, click on Resources à New Button
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| Resource Card |
Mandatory Fields on Resource card
- · No: = Work type code
- · Name: = Work type Name
- · Type: = Person
- · Base Unit of Measure: = PH
- · Gen. Prod. Posting Group: = ( as per nature of resource)
Transactional Details
Create Job Journal Lines
For each line of invoice, we need to post
separate Job Journal Line.
To create Job journal lines, click on
Departments àJobs àTasks àJob Journals
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| Job Journal |
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| Job Journal Lines |
Mandatory Fields on Job Journal Line (Please
arrange fields on below sequence for your convenience)
- · Line Type: = Contract
- · Posting Date: = Sales Invoice Date
- · Document No: = Auto Populate
- · Job No.: = Project Code
- · Job Task No.: = Project Code
- · Type: = Resource
- · No.: = Work type Code
- · Description: = Work Type Name
- · Description2: = (You can keep it blank)
- · Unit of Measure: = PH
- · Quantity: = (As per detail)
- · Unit Price: = (As per detail)
- · Line Amount: = Auto populate
- · Gen. Bus Posting Group: = Gen
- · Gen. Prod Posting Group: = ( Auto populate from Resource card)
- · Sub Contract: = (should be unchecked)
- · Task type: = Main Task
If there are 3 lines for a invoice, you
need to create 3 lines in one go, select 3 lines and post them together.
Create
Sales Invoice through Job Planning Lines
The lines which are posted from Job
Journals will be stored in Job planning lines
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| Jobs |
Select a Job task and click on Job Planning
Lines
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| Job Planning Lines |
Click on OK.
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| Sales Invoice |
Note: Sales invoice is generated by above
process, you can find generated sales invoice in list.
16 Dimensions have been assigned on the
invoice by Navision.
